How to Use AV & Meetings Technology To Deliver A Better Conference

David Staughton CSP CEO B.Sc(Hons)

Tips for Speakers to get Better Conference Results with AV, Meetings Tech and Sound Equipment

by David Staughton CSP CCEO, Keynote Speaker on Business Growth & ‘Growth Habits’ and Expert on Small Business

  • Would you like better results at your conference or Event?
  • Need some tips for using AV at your conference?
  • Are you a Speaker wanting to be more professional on stage?

You can get amazing conference results with better use of better Conference AV & Tech. Here are some useful Tips to help

AV Tech at Conference

Tips for Better use of CONFERENCE TECHNOLOGY

  • Decide your HASHTAGS and promote their use for online event promotion
  • Have FREE conference WI-FI with password
  • Have a designated VIDEOGRAPHER and photographer recording the event
  • Have a support TECH TEAM table with chargers and cables
  • Have a MEDIA WALL for attendee photography
  • Use BIG BRANDED SIGNAGE – letters on stage

Tips For Better AV RESULTS

  • Engage your AV TEAM – Make friends and learn the NAMES and phone number of your AV guys or Technician on Duty (TOD)
  • Bring SPARE CABLES to connect different laptops (Mac, PC, Tablets)
  • CHECK ANY VIDEOS will run beforehand (Learn how to troubleshoot no sound or no video)
  • Use a BRIGHT PROJECTOR for best results (>3000 lumens – not a dull one)
  • AVOID USING TWO OR MORE PROJECTORS of different qualities and brightness
  • Watch out for needing to access and run any Big company videos via SECURITY FIREWALLS
  • Make sure your VIDEOS ARE EMBEDDED in your presentation – or bring them on a USB Stick when giving them to your AV guys
  • Bring SPARE CABLES for your laptop to connect to both VGA or HDMI projectors

Tips For Better CONFERENCE SOUND & ACOUSTICS

  • Make sure the sound is GOOD QUALITY – Audience members want to hear clearly
  • Avoid NOISE PROBLEMS – Construction noises nearby or a band or loud noises coming from the next room
  • LAPEL MICROPHONES for your speakers beat handheld mikes (for amateurs and audience)
  • HEADSET MICS beat lapel mics (like Countryman for professionals)
  • If you are using lapel or headset mics, NOTIFY all of your speakers to have MIC PACK suitable outfits. Trousers or a belt will be needed to secure the pack

For More Great Conference Ideas Read these…